Southwest Airlines

http://www.southwest.com
P.O. Box 36611
Dallas, TX 75235

(214) 792-4000
(800) 435-9792

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A real person answers the phone.

Overview

Southwest is consistently among the least-complained about carriers in the United States. If something goes wrong, the airline’s employees usually fix it before you have a chance to pick up the phone or write a letter. It’s all part of Southwest’s legendary corporate culture, which competitors have tried (but so far, failed) to copy.

If you have a customer complaint, please read this before contacting the company.

Customer service resources

Contract of carriage

Follow Them

Primary e-mail

It’s best to use the online form, but be warned: the airline gives itself five days to respond. A call might be quicker.

Primary contact

Jim Ruppel
Vice president, customer relations
P.O. Box 36647
Dallas, TX 75235-1647
(214) 792-4223
jim.ruppel@wnco.com

Secondary contact (*)

Donna Conover
Executive vice president, customer operations
(214) 792-4000
donna.conover@wnco.com

Chief executive (*)

Gary Kelly
Chief executive officer
(214) 792-4000
gary.kelly@wnco.com

What others have to say about Southwest Airlines

Aviation Consumer Protection Division Air Travel Consumer Report
Consumeraffairs.com
Epinions.com
Airline Quality Rating

This information has been collected from publicly-available resources and is believed to be accurate at the time of the last update. If any of this information is inaccurate, please e-mail me.

* Executives should only be contacted when your letter or email has not been acknowledged within six to eight weeks.

  • Megan Fallon

    To Whom It May Concern:

    It has taken me well over 2 weeks to calm down and process the event that occurred on June 8, 2010. However, weeks later, I am still angry and outraged over what transpired at Southwest Airlines. Back in April I purchased an electronic ticket for my 10 year old niece to travel from Tucson, AZ to Cleveland, OH to visit with her family. When we arrived at the airport at 7:30 am and tried to check in, I was told by Tammy Motes that my niece would not be allowed to travel because it is Southwest’s policy that minors cannot travel on connecting flights. My niece was in tears and I was both panicked and outraged as I had my receipt in hand that showed the age of the passenger when I made the ticket purchase. Tammy proceeded to tell me “Sorry, there is nothing I can do.” I asked to speak with someone else and Andrew Sikkema then attempted to help me. Although all he did was basically say it was a glitch in the computer system and neither of them has seen this happen in over 20 years. With no solutions being offered, I continued to press them for help to find a resolution to this problem. They then offered me a discounted ticket to fly with my niece to Vegas for $180 so she could continue on non-stop to Cleveland. After I argued that I should not have to purchase a ticket to accompany her to Vegas, as I was still going to have to purchase a brand new ticket to accommodate her return, Tami offered to comp the ticket. However, Tami got on the phone with tech help from the website and came back 15 minutes later with an explanation for the error of the site, and changed her mind on the ticket. She simply stood there and reiterated she was sorry but there was nothing she could do. What happened to customer service and finding a solution to a problem?

    I was then forced to go to American, United and finally Continental to find a ticket to get my niece home. Continental Airlines was extremely helpful and went out of their way to find me a reasonable price for a ticket being purchased the same day as travel. The best they were able to do was find a flight the next morning out of Phoenix. Unfortunately the ticket cost TWICE as much, I had to drive 2 hours to the Phoenix airport, take off of work to do so, and then had to PAY additional costs for parking and her luggage. Had I originally purchased the ticket with an airline other than Southwest, I would have packed differently knowing that luggage was not free. I am a single parent who is raising my niece because of extenuating circumstances with her family. I do not have extra money for these types of mistakes. In lieu of a fair settlement, I may never fly Southwest again. Both Tami Motes and Andrew Sikkema hid behind protocol and forget that the “customer is always right!” Is Southwest automated to the point where the real humans are forgotten in this kiosk run company!?!

    I feel like I should be compensated for the monetary loss I incurred as a result of a “computer glitch.” I feel there should have been some sort of checks and balances in place that should have caught the age of a single passenger, with her DOB verifying she was a minor, and yet booked on a connecting flight. Again, this ticket was purchased on 4/11/10 and the date of travel was not until 06/08/10. Plenty of time to catch a problem or discrepancy. I do not feel that simply refunding my ticket is compensation (which as of 6/30/10 has not yet happened). Word of mouth travels fast… and in a time where the economy is poor and airline service just as poor… I would think negative PR would hurt your business. Rest assured that I have many friends in my extensive professional network. If your corporate culture fosters employees like the two employees I encountered on June 8, then I suspect you don’t give a damn.

    I would appreciate a response to this letter acknowledging the horrible experience I encountered with your airline.

    Sincerely,

    Megan Fallon

  • Maria

    would like to bring my experience to your attention, hoping this will not happen to someone else. I apologize for the lengthy letter.

    I haven’t flown in over 15 years, so you can imagine, I was a nervous wreck. My outgoing flight (one connection) went smoothly. Your attendants were courteous. My return flight, was a humiliating experience. Let me explain.

    Raleigh with a connection in Nashville to Phoenix:

    I got to the airport, checked in and notified the SW attendant that I was checking in one (1) bag and had two (2) carry-ons (purse & computer bag). When my check-in luggage was weighed, it was seven (7) pounds over. No problem. I told the SW attendant that I could leave a couple of things, but he responded with, “Let me see what we can do”. He opened my suitcase, with my permission, and took a bag of shoes (3 pairs) out that were packed. He said, “I think this will do it”. It was now 50lbs and that was great. I told him, “Let me go ahead and leave the bag with my daughter”, but he said, “Don’t worry about it, you can go ahead and take it with you on board”. Gave him a tip and went my merry way. I thought, “He was very helpful, that was nice of him”.

    Went ahead and caught my flight, carried on my bags, no problem.

    Now, unfortunately, this flight left late, so I was hoping I would make my connecting flight in Nashville to Phoenix.

    Nashville connection to Phoenix:

    Got there 10 minutes after my flight was scheduled, ran out and was hustling to the next gate. Just as I was reaching the gate, I saw a SW attendant at the gate at which time he was calling out my name, along with two others to come to the gate. I thought, “Wow, this is great, just made it!”

    As I was nearing him, he said, “I bet you’re Maria”. I thought, this was odd…was it the color of my skin, my black hair or the sandals I was wearing that gave it away? I let this go because I thought, “well, maybe I would have assumed the same thing…. NOT!” Now, the next thing he said to me actually made my jaw drop…. It was, “SU BOLETO POR FAVOR”. I looked at him, took my ticket out and replied in good ole English, “here it is”. He gave no apology as to why he would not ask the question in English. Not sure why he assumed I didn’t speak English. Does he think Americans only come in “white”? I mean, I wasn’t flying to Mexico and if this were to be the case, would he have spoken to an “American” with blue eyes in Spanish?

    Unfortunately, the humiliation saga continues……

    I continued to board the plane, at which time the Flight attendant was at the entrance, and instead of welcoming me onto the plane, said very loudly, “Oh, You come with too much baggage”. I looked at her with confusion, and she continued to educate me that “You are allowed only two (2) bags to carry on. One is your purse and the other your laptop carrier”. I apologized and went on to explain to her what happened in Raleigh and that her fellow SW co-worker had instructed me to carry the bag of shoes (this bag was a Sears 12”x12” bag, not a large trash bag).

    It seemed that my explanation feel on deaf ears, because she continued, very loudly to reiterate, “We only allow 2 carry-on bags, the FAA regulations only allows two bags, just for your information next time”. At this time I said, “Well, I think that your co-worker in Raleigh must be in need of additional training because he was the one who instructed me to carry on the bag and if you don’t mind, would you allow me to take my seat now?”

    Mind you, she did this in front of all the passengers who were already waiting for us to depart. There were only three seats left, so this plane was full. Her manner was condescending and she did a great job of humiliating me. Had to take a middle seat and said a prayer before take-off.

    While in flight, I took my laptop out and viewed a movie. When I finished, I put the laptop in the pouch in front of me. The passenger next to me did the same thing. A few minutes before landing the flight attendants were checking the aisles and passengers to make sure we were all secured in.

    My luck, the attendant stops by my aisle and says to me, “Mam’, will you please take your laptop out of the pouch, we instruct our passenger not to do this because they stretch the pouch”. I said, “I’m sorry, I didn’t know”, and took it out immediately. Now mind you, I was in the middle seat, but for whatever reason she didn’t see that the passenger next to me also had a laptop in the pouch in front of his seat. This passenger had the aisle seat. She didn’t address him or make the same request she made to me. He left his laptop in the pouch until after we landed. Just in case you’re wondering…he was “American”.

    At this point, I actually just smiled to myself and thought, “what the hell???!! Am I the wrong color or did I just get on a plane with a bunch of rude attendants? Honestly, I still don’t understand.

    Now, I would like you to review the above and offer some kind of explanation:

    I paid for the “early bird” which didn’t help me because the first flight was late. This was not in my control, so do you still keep the fee that was charged for this service?

    Do you have a written policy where the attendants speak to a passenger according to the color of their skin? Their facial features? Or by the wear of dress? Is this a way they assume to identify what their race or nationality is?

    Do you have a written policy where a Flight Attendant must stop you and speak to you in a condescending manner for approximately 5 minutes to educate you on FAA Regulations but then goes ahead and violates them herself by telling you to “go ahead”?

    Do you have a written policy where a Flight Attendant can instruct a passenger to correct an issue, but will not address the passenger sitting directly next to her who is also in need of correcting the same issue?

    As I first stated, I haven’t flown in over 15 years. I choose SW because I had heard of the great customer service, even though you are pricier than others. I truly wanted to fly on an airline that would treat me with courtesy and respect. Didn’t get it.

    The treatment I received on my return flight erased the kindness you showed when offering me free peanuts.

  • Patrick Hurst

    My complaint is related to two gate agents who not only failed to do their jobs, but, made me feel like I was out of line. My wife and I flew on flight 2957 from Orange County to Sacramento on Oct 22nd and I returned on flight 1138 on Oct 24th. On both occasions I purchased the “business select fare” and was issued boarding passes with #’s 2 & 4 from Orange County and #5 on my return. Ahead of us in line on Oct 22nd was a young man with #12 as his # and we politely pointed out to him he needed to get in the appropriate space. He told us that it didn’t matter what # we had and he stayed in the #2 position, which was my wife’s. When we pointed it out to the gate agent we were told to move along that we were holding up the line and the flight was late. On my return trip on Sunday from Sacto to O.C. the same thing happened with someone getting on board and not sticking to the rules. Since that time I now fly either American or Alaska airlines since they seem to cater to their customers more than Southwest and are more concerned with the frequent fliers who use their services on a regular basis.

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  • John Wisdom

    Lost my BlackBerry in the boarding area in McCarran Intl Airport at Gate C18. I know Southwest has the phone (which has my name and office number on the front of it). Calls to Southwest are a complete waste of time. They took my contact information but they only told me that all lost items are shpped to Dallas for disposition. I guess the great customer service that I’ve known Southwest for does not apply at all to lost items. It’s a big deal for me to be out a $300 phone. I have been told twice that Southwest Lost and Found does not have a telephone. Really? I guess I’ll have to search EBay for my phone… After this experience, I won’t be recommending Southwest to my friends anymore.

  • guest

    the email to donna.conover@wnco.com does not work

  • Alex

    we’re entering a pro-business era?

    ummmmm…. lets reevaluate that statement, we’ve seen this trend for going on a decade!

  • Rosered7033

    PLEASE don’t EVEN consider resigning your post, Chris! It can be so difficult for one person to get satisfaction from a company that has many resources!

  • guest

    Did you get a reply from your compliant yet?

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